eCost Accounting System Solutions eCASS is J2EE compliant; a “write once, run anywhere” system that provides full cost accounting and project management capabilities to staff and management at any location. eCASS consists of a suite of robust, interoperable, fully scalable, J2EE compliant financial applications that support all the major databases. Designed with comprehensive sets of business rules, its features and applications are extremely flexible; they can be easily customized for each organization and rapidly deployed. The nucleus of eCASS is the ePROJ, a project cost management application. Nearly every organization has a requirement to measure project performance, track direct and indirect costs (both labor and non-labor), and to integrate project management information with financial information. The key feature that sets ePROJ apart from other products is the unsurpassed versatility of its design and the comprehensive array of features. It is designed to support the many different ways professional service organizations operate. Costs collected at the detail level can be rolled up to multi organization levels. At the same time project managers can monitor project costs at any WBS (Work Breakdown Structure) levels. ePROJ supports Time & Material, Fixed Price, Cost Plus Fee and Standard Cost contracts. It supports numerous pay types, customer defined cost types and cascading indirect cost allocation methods. Other eCASS modules that support the ePROJ features include the following: * eTime * eBill * eXpense * ePay * eGL * eAR * ePurchase * eCommit The goal of Dynamic InfoSys is to provide the best web-based cost accounting solutions to the small to mid-size market, to provide instant access to meaningful, up-to-date management information to the entire organization in a cost efficient way. Although each module can be deployed as a stand-alone product, they are much more powerful when deployed as an enterprise system. Product Highlights The eCASS is designed by a team of cutting edge system designers, experienced business executives, project managers, and accountants with in-depth understanding of the special requirements of the professional services industry. Each module is designed for ease of use and is packed with features that its customers find invaluable. ePROJ: Project management is key to being competitive in the professional services industry. Management must have the ability to exercise control over cost and performance and to have timely access to pertinent information so changes can be made whenever necessary. ePROJ enables the monitoring of both direct and indirect costs at the lowest level of the WBS. It provides real time information on budget vs. actual status so managers can measure task performance against planned activities. eTime, ePay and ePurchase supports multi approvals at transaction level so managers can exercise control over the project expenditures. Budgeting is supported at any WBS. This flexibility allows each manager to choose the level of detail he or she prefers. In addition to direct costs, ePROJ also provides flexible cascading indirect cost allocation to the lowest level of each WBS. For example, an organization may apply a percentage of fringe benefits to labor, another percentage for overhead to labor and materials, and a third percentage for material handling. Direct costs plus indirect cost allocation renders the true total cost of a project. eTime: This module allows employees, contractors, and consultants to enter timecards via the Internet or the Intranet. eTime can be set up for as many approval levels as needed on a line-item level. For example, a timecard can require the overall approval of an administrative manager, the approval of each project by the responsible project manager, and a department manager for overtime hours. A company may also pre-authorize individuals with the number of hours he or she may charge to a project, thereby setting up a cost control mechanism. If a timecard is rejected, an email will be sent automatically to notify the submitting individual to correct his/her timecard. A missing timecard alert email will also be sent to the missing individual as well as the supervisor. eBill: eBill supports contract types such as Fixed Price, Time and Material, Standard Cost, Cost Plus Fees, Milestone and Percentage Completion. Fees or margin maybe calculated as a percentage of total cost, a percentage of labor costs, fixed amount for each hour of labor or an incentive fee when the total cost is below a certain threshold. Invoices are automatically prepared in various formats from approved costs according to billing types and contract terms and conditions. The billing department and program managers may review and adjust the invoices if necessary. An audit trail is maintained for all details and all manual adjustments of each invoice. eXpense: This module allows employees and consultants to enter expense reimbursement request and view its status via the Internet or the Intranet. Expenses can be set up for several approval levels if desired. For example, an administrative person can approve the expense for its accuracy, while a project manager will approve it for the validity of his or her project charged. Expenses in excess of a certain thresholds may require additional level of approval. If an Expense Reimbursement is rejected, an email explanation will be sent automatically to the requesting individual. ePurchase: Employees may submit purchase requisitions and obtain approval from managers via the Internet or Intranet. Once approved, the purchase requisitions will be forwarded to the Purchasing Department for appropriate action. As soon as a purchase order is issued, the estimated cost will be shown as a committed amount in project management reports. This will help project managers track project obligations and remaining funds. The cost of each purchase line item can be split between multiple projects and general ledger accounts. When the product is delivered and the invoice received, the actual cost of the item will be recorded and the committed amount reversed. ePay: This module supports multiple level of approval. It provides audit trail on a line item level of each invoice. The dollar amount of each line item can be split between multiple projects and general ledger accounts. When used with ePurchasing, the redundant data entry and approval requirements are eliminated. Some of our products other features are listed below: . Import and export capabilities . Extensive ad hoc report library . Seamless interface with popular office applications . Supports foreign currencies . Custom report writers